Executive Board Meeting
4/30/09
Greenville, SC
Present: Emily Lane, Debbie Clarkson, Buddy Ferguson, Pam Chapman, Tom Ackerman, John Stancil, Cosmo Barrco, David Kopp, Juan Ramirez, Don Jackson, Donna Jackson Bennett
Prayer by Juan
Emily called the meeting to order.
First order was all the complaints about the retired dinner. Emily states that we are doing well financially. The current budget is 32,000 for checking and 23,000 for savings a total of about 60,000. Retiree’s only give roughly about $1 a year per member. The branch is getting the money not the state. The branch can pay for the retiree’s. National is paying for all the training so it would not be a totally hardship for the state to pick up the costs for all registered delegates. The branch can pay for the retirees.
David feels that this dinner is too expensive. He feels that the retirees deserve more to include the meal.
Don states that he investigated these complaints as the director of retirees and NC and GA do not pay for their retiree’s dinner either. Times are changing and we have to change with them. We have about 2000 retirees in the State. What if all of them showed up with their spouses? We would have a bill in the upwards of $40,000.
Tom asks what if a couple of a retiree showed up for dinner are we going to send them home. Emily states they will have to pay for their meal if they are not a delegate. There will be a few extra dinner tickets available.
Cosmo states that our local has the bylaws that these retirees have to meet the criteria of 8 meetings we will pay for your expenses. Therefore they get the dinner.
John asks what kind of impact these will have locally after we put the responsibilities back on the local. Emily states that the locals get more money for retirees than the State. The State only receives about $900 a year for retirees.
Emily states that the proposed bylaw change in the booklet will give some money back to the branches.
David asks about the $3000 exactly what the means…do they need more? Emily states that is a deposit on whatever expenses are needed. That is not a max, but monies available if needed.
Emily states that the biggest cost is the dinner. Emily states that is the point of the proposed bylaw is to shift some of the costs back to the local branches. The branches are the ones who receive most of the retirees retiree’s dues.
Buddy states that Anderson was $4700 for that State Convention. This convention in Greenville would cost under $10,000.
Emily proposes that we reimburse all the branches back the registration fee for this Convention. That would be about $10,000.
Motion by Juan: Juan proposes that we reimburse the monies back to the branches that paid for the registered delegates by the branches for this Convention in Greenville.
Buddy states that if we reimburse the branches it sets a bad precedence and is going to make people mad that did not know in advance. Tom states it’s a good gesture but the retirees that did not know in advance will be upset.
Call for question.
Motion passes 7-4.
Frank Godby is the Representative for Taylor’s Uniform. He is asking for some help toward the 2 dinner due to him donating a lot of things for the auction. Buddy makes a motion that the State pick up one of the tickets and Frank pick up the other. 2nd by Don Jackson. Motion passes. Donna will mail back the check to Frank that he gave to her and get a new check for $45.
Emily asks since Cosmo cannot eat due to medical issues that his dinner ticket be give to someone else that needs one. That is not a problem due to his illness.
Emily wants to have some type of Stewards training and is trying to find out what issues and problems branches are having. We will set the registration fee around $10 for lunch. Cosmo suggest we grill hamburgers and hotdogs. This is not training. This is a strategic planning session that we will have in November. We are not allowed to have training without approval of Region 9. We will have an Executive Board meeting at this training.
Motion by Cosmo: Cosmo wants to give the money from the auction to the carrier whose house burnt down to the ground in Myrtle Beach. 2nd by Debbie. Motion passes.
David is going over the budget. He states that if we get about $300 we can give 2 scholarships next year. He went over the budget sheet item by item. The actual total expense $55,881 and the budget for ‘09 total expense $58,000. David proposes if we need to adjust the budget we can.
Emily states that the registration which was about $6625. If we give the refund back to the branches it will be around the $6700 mark. Emily states that this State is not in market to make money that is why we should refund the branches.
Emily asks with Vegas with her and Buddy do we want them to get paid for 2 or 3 days. She wants the board to make a decision. Cosmo makes a motion that we go away and pay for 3 days which will be part of the allotted days per the bylaws. 2nd by Pam. Motion passes.
Cosmo makes a motion that we accept the budget with the changes. 2nd by Donna. Debbie asks about the costs of the National Convention monies. David states we are budgeted for part of it and the rest will be for the following in 2010. Motion passes.
Report for 2010 for Myrtle Beach: Steve and Brandon
Motel and rooms reserved. Crown Reef Motel… $109/$129 April 20-25 2010. By March 20 will be cut off to make reservations for the State Convention. Golf Tour will be held on April 21, 2010.
CDL’s get 5 days per the bylaws. Emily reminds CDL’s only get that time allotted. Make sure you get the reports to Emily because I will hear it. You can use your LWOP days for your time for your meetings with legislators.
Emily states the Mayor Knox will be here in the morning and the credit union will be here in the afternoon. Jeff is going to pick up Brian from the airport. MDA will be here. We have to do our bylaws, roll call, national officers, and etc. for the Convention.
Juan is asking the order of events about Friday. Cosmo is going to do the auction. Juan only has 1 couple and David will give that one couple a refund.
Motion of adjourn by Don Jackson, 2nd by Debbie. Motion passes.